Please follow the steps below to prepare your items for sale.
Deadline: Tuesday, June 13th is the last day to enter items into the bar code site and print bar codes. (You can print master sheets and labels anytime.) You can still donate onsite, just not enter for resell.
Step 1: Create your sale account
Go to the Barcode Site and create an account. (Everyone must create a new account each year.) Read through the instructions on the site before entering items. If you sold at the sale last year, you will have the option to import unsold items from your account last year. You will see this option on your account page on the database site.
Step 2: Enter a sale item
For each item to be sold, enter or select:
- Type of item
- Grade level: listed individually pre-k through 8th grade. Grades 9-12 are listed under High School. There are also levels for “any,” “adult,” and “multiple.”
- Category/Subject: Choose a subject for the item. The list contains sub-categories only to aid you in choosing the main subject of your item.
- Selling price: Please note that the UCS is required to charge sale tax. DO NOT add this into your pricing; just be aware how tax may effect the total price to the customer.
- Leftovers: If the item is unsold, whether you will pick it up or leave it as a donation for CHEC. (However, any items left after the pick-up time, even those marked for pick up, will become the property of CHEC and will be disposed of by CHEC at their discretion.)
See the list of items and subjects for ideas.
Special instructions for labeling items with multiple pieces (such as a test booklet and an answer key): Items that come in a set or have multiple pieces MUST all have the SAME label (that means you will have to print multiples of SAME labels) and bound together.When entering an item, you will have an option to list how many pieces are in your set. Use Ziploc bags or rubber bands to keep your items together and yet viewable to the seller. If you choose to seal your items together with a clear binding (shrink wrap, Saran wrap and tape) please note on the label the number of pieces, if any pieces are missing and condition of the item. This will be handwritten on your label.
Step 3: Print labels, master sheet, and contract
Don’t miss the deadline! (see above)
- First, print your Master Sheet and double check all entries BEFORE printing your labels. If items need to be changed, added, or deleted, please do so on the database site. If you need to remove or modify an item from the list, be sure to discard any previously printed labels for that item. Then reprint the labels for the item (and also reprint your updated Master Sheet).
- Then, print your labels when you are sure that you have all of your data entered correctly. Each label will print twice. Both labels will be needed for each item. Only print on white paper or white, re-positionable labels, and use black ink. You can print your labels on plain white paper and attach with clear tape or you can print on white re-positionable labels. It is recommended you use a new ink cartridge for best results, as the scanners will NOT pick up lightly printed or colored bar codes. Improperly labeled items (light bar codes, colored paper, or handwritten labels) WILL NOT be accepted.
Pricing: Please see the FAQ’s page for pricing information. Remember that the UCS is required to charge sale tax. DO NOT add this into your pricing; just be aware how tax may effect the total price to the customer.
Step 4: Prepare items for sale
Attach the labels:
- Attach one label securely to the FRONT-TOP-RIGHT-CORNER cover of your item. You may attach your plain white paper label with clear tape or use white re-positionable labels.
- Attach the second label to the inside front cover if possible. Labels for games, VHS, CDs, DVDs, and manipulatives may go on the back or bottom of item. It is important to attach the second bar code in case the first label becomes lost or damaged during the selling process.
- Please do not devalue an item by using permanent labels. Labels should be easy to remove after the sale.
Keep packages together:
- Please try to keep kits or packaged items together with string, rubber bands, or Ziploc bags. Text and test booklets must be secured together in the manner you think easiest for customers to see your merchandise and yet be properly labeled. There is a space on the label to input the number of total items in your set. Feel free to add any additional information on your label using RED INK: such as “item 1 of 3”, “set of 5 books” or “missing one workbook etc. Your printed barcode label and any additional label with information should be securely on the FRONT-TOP-RIGHT-CORNER of your package. You are also welcome to place things in a plastic tote, but the tote will be sold with the item.
- Pack all labeled items into boxes that you don’t wish to have returned, by subject when possible, and include a copy of your Master Sheet in one of your boxes.
Have your paperwork ready:
- Bring your Sales Contract and Waiver AND Master Inventory List to the UCS. They will be signed in front of a UCS volunteer before you leave your items.
- Bring a legal size or size 10 self-addressed, stamped envelope (or purchase one from the UCS for $1.00) so payment can be mailed to you after the Conference.
Step 5: Drop off items to the conference
Drop off your items at the Rocky Mountain Homeschool Conference at the Denver Mart (click here for directions) during drop-off hours.
Come to the UCS Table at the main entrance to begin the check in process.
Items you need to bring:
- Your properly labeled items, boxed in non-returnable containers, and sorted by subject when possible.
- Your Master sheet.
- Your Sales Contract and Waiver.
- A legal size or size 10 self-addressed, stamped envelope (or purchase one from the UCS for $1.00) so payment can be mailed to you after the Conference.
Please be prepared to spend time with a UCS volunteer to verify that your items are present and properly labeled, and to check in any item priced over $25. Once verified, you will be asked to sign your Master Sheet and Sales Contract and Waiver to complete the check-in process.
You CAN bring your own dollies, wagons or carts, but we will also have some available for your use. CHEC volunteer staff will available to help you with your items and you will be accompanied by a CHEC volunteer staff member at all times.
Step 6: Retrieve unsold items
Check the schedule for pick-up time. Any items not picked up when pick-up time ends on Saturday become the property of CHEC and will be disposed of at CHEC’s discretion.
UCS volunteers may or may not be available to help you carry out your materials. Please bring your own helper to transport your materials from the pick-up location to your vehicle.
Step 7: Receive payment for items sold
A check for your sale proceeds will be mailed to you approximately six to eight weeks after the conference. You will receive the percentage of the sale prices for your items sold as indicated on your Sales Contract and Waiver. The check will be mailed in the self-addressed, stamped envelope which you provided at drop off. Payments will not be made directly to you at the Conference.
Terms of Service
In order to better serve both buyers and sellers, we require all sellers to agree to terms of service, available here.